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How to Filter Spam with Outlook 2010 Rules

How to Filter Spam with Outlook 2010 Rules

How to Filter Spam with Outlook 2010 Rules

Firstly it is worth pointing out that no E-mail spam filter will ever be 100% reliable, there will always be some legitimate E-mails that get flagged as spam.  

If you enable spam filtering using this method you will have to regularly check your "Junk E-mail" folder for legitimate emails.

You should also regularly clear your "Junk E-Mail" folder to save space and resources on the e-mail server, and then consequently your "Deleted Items" folder.

Create a rule to filter spam

All e-mail that is received though the University E-mail system is evaluated for being potential spam.   If it is considered to be spam it will be assigned a special header that we can then use in a rule to filter out potential spam E-mails from our Inbox.

To set up a rule for this in Outlook follow the guide below:

1.  Click the "Rules" drop down on Outlook's menu bar and select "Create Rule..."

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2.  Click the "Advanced Options..." button

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3.  First tick the box for "with specific words in the message header"; then click the "specific words" link in the step 2 box below it.

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4. Enter the text (not with the quotes) "X-Cam-SpamScore: s" in the search text box - this has to be exactly as above, note there is a space between the : and s.  Then click the "Add" button.

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5. If you've done the above correctly it should look like below, then click "OK" and then click "Next".

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6. Click the box for the "move it to the specified folder" option and then click the "specified folder" link in the step 2 box below.  

You should get a "Choose a folder" popup, select your "Junk E-mail" folder.

Click "Next", and then click "Next" again as there no exceptions to add.

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7.  You should now match what is below, if it does then click "Finish" and you're done, if not you can click "Cancel" and try again.

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If you have created any rules yourself then you probably need to make sure that this rule is at the top of the list, so that it gets triggered before anything else. You may also want to tick the "Stop processing more rules" option in Actions.

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